Your questions answered!
Our website has a whole host of information for you to browse, but the best way to learn more is with a live demo of the platform!
The answers your looking for may be here:
Whatever the sector, a virtual event means that everyone can meet up online, rather than congregating in one location.
AppyFair’s features mean that interactions at your virtual event aren’t so different to in-person events:
- Exhibitor booths
- Meeting rooms
- Public forums for chatting and sharing content
- Session rooms
What’s more, our virtual events boast many benefits:
- Low carbon footprint
- Less waste
- Reduced costs (no expensive logistics, transportation, accommodation or food)
- Save Time (organizing a virtual event requires less time and less hands on deck)
- Ease of use
- Our statistics tell it all and in real-time
You will!
Thanks to AppyFair’s user-friendly back office, you are in complete control of your event! Our team will help you with the initial set up, then the floor is yours.
Of course, your project manager will always be available for questions and assistance you may need along the way.
Just like a face-to-face event, the preparation time depends on a lot of variables: the topic, the contents, your communications plan and sales strategy, to name a few.
We recommend that you schedule your first meeting with our team 60 to 90 days before the date of your event.
As we want to provide exceptional support and quality to our clients, we will run a maximum of 5 events on one day, so if you have a specific date in mind, it’s best to let us know as soon as possible so that we can ensure availability.
Some events need to be planned up to 6 months in advance (if they have a big communications strategy, a longer sales funnel for exhibitors, multiple conferences, etc.). Others only take 3-4 weeks to prepare!
Our advice? Don’t underestimate this preparation phase. Just because it’s virtual doesn’t mean that you shouldn’t take your time! Make the most of having a fantastic tool to optimize your communications and sales, and create a buzz around the event.
Well, again, it depends on your event!
Some can be prepared by one person part-time, in 3 or 4 weeks, whereas others will need more people involved to work on the communications tools, to create exhibitor content, support the exhibitors and plan the sessions.
Generally, our clients have one person working full-time over a few weeks on their events.
Above all, like any face-to-face event, organizing a virtual fair requires organization!
Other than that, you don’t need any technical skills. Anyone who is at ease on a computer and the internet will be an AppyFair pro in no time!
This can be a tough decision, as you want to find the right balance to keep your attendees engaged, your exhibitors happy while making the most of the platform.
As a rule of thumb, we recommend 1 day for every 5000 sign-ups. If you have a lot of exhibitors, or a full session agenda, then this can be adapted to suit your event.
Our top tip: organizers often plan for a longer event because they think their exhibitors will be happier, but it could have the opposite effect if there are fewer attendees than expected. It is better to have 1 intense day, than 5 quiet days!
AppyFair comes with 3 spaces for you to prepare a great virtual event:
- the event’s website: an invaluable communications tool, and also where your attendees can register for the event and book meetings
- the event itself: a space where attendees can interact and access your content libraries during the event
- the back-office: this organizers-only space gives you the all the behind the scenes power to edit and run the event, just the way you want it!
But above all, AppyFair has a passionate team who can’t wait to help you prepare an amazing event!
Data can be hosted either in the United States or in Europe.
Today, an AppyFair event can welcome up to 1000 active users at any one time.
That said, we’re constantly upgrading our platform so we will soon be able to extend this capacity. Watch this space!
For now, we have not integrated an online payment solution to request payment from attendees to register for an event. We would consider having an integration discussion with you depending on our roadmap backlog.
Currently, you can redirect registrants to an online ticketing solution such as Eventbrite, RegFox or many others to allow people to register, then use our import tool to upload the list into our platform.
Yes, AppyFair is it completely international. We even adapt to all the different time zones that event attendees are in!
From the back office, you can choose to offer only one or several languages. The exhibitors will then also be able to post their content in several languages. The display language for attendees will depend on their browser settings.
We also adjust schedules according to time zones. An appointment made at 1pm for a British user will be displayed at 8am in the schedule of a visitor based in Montreal!
In our experience, registrations shouldn’t be opened too early, as it can lead to a high drop-out rate. That said, don’t start it too late either!
What really makes the difference is your communications strategy: effective communications will lead to quality user sign ups. You can do much better than a keyword campaign 1 week before the event!
Build a multi-channel communications plan which targets attendees who will hold a genuine interest in your content. With that in mind, we recommend you open registrations about 3-4 weeks before your event.
It’s up to you! AppyFair provides a tool to create and customize a form so that you can select the information you want to receive from your attendees when they register.
You can choose which fields should b